A letter to our vendors
Dear Vendor:
Hispanic Festival Inc. is a non-profit 501c3 organization that coordinates Hispanic Festivals and presentations throughout the St. Louis area with a purpose to unite all Hispanic cultures regardless of social, economic and political backgrounds. Our mission is to share and educate the rich and colorful Hispanic cultures from around the world with the people of St. Louis by the display of musicians, dancers, artisans and chefs.
Hispanic Festival Inc. would like to formally invite you to participate in the events listed below.
The Fiesta in Florissant will be held on Saturday and Sunday, June 25 and 26 at the Knights of Columbus Park (near the intersection of Washington and Lindbergh). A mandatory vendor’s meeting for this festival will be held on Wednesday, May 25 at 6:30 PM at Summit Distributing, 3201 Rider Trail South in Earth City.
The Greater St. Louis Hispanic Festival will take place at Soulard Park (South 7th St. & Lafayette), and will be held on Friday, Saturday, and Sunday September 23, 24, 25. This 3-day event is the largest and most celebrated Hispanic event in St Louis. It attracts local and national coverage. The mandatory vendors meeting for this festival will be held Wednesday, August 24 at 6:30pm at Summit Distributing, 3201 Rider Trail South in Earth City.
Requirements to participate at festival for all vendors:
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Vendors are responsible for their own 10 X 10 tents (must include four side walls), tables and chairs.
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Vendors must decorate their booths with a Hispanic theme.
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Food vendors are responsible for obtaining their own health and propane permits for each festival.
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Copies of all permits must be submitted to Hispanic Festival at least two weeks prior to each event start date. (Please note that taking care of this ahead of time is of high importance due to the fact that you will not be allowed to operate without the required permits.)
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For vendors requiring electricity for storage and/or cooking, there will be an extra charge for electricity.
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There will be a required $150 deposit (per festival) that is 100% refundable if each vendor is compliant to all of the rules and regulations that will be announced at every mandatory meeting.
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3 Self Addressed Stamped Legal Size Envelopes must be mailed in with all applications.
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Money orders are the only acceptable form of payment. No personal checks. Credit card transaction will be accepted at vendors meeting but will incur a 3% surcharge.
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Set up for festivals is evening before opening between 5pm and 7pm.
HOW TO GET YOUR DEPOSIT BACK
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All vendors are required to attend mandatory meetings. Important information is distributed to all vendors, whether food, informative or crafts, that will need to be followed at the festivals. NO EXCEPTIONS.
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Must keep booth space clean at all times, ensures a better reputation for our festival and will help guarantee future festivals.
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Must open vendor booth on time. This is beneficial to you and your business. Please commit to the set hours of the festival.
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Vendors are required to sell or hand out what has been agreed upon and authorized by the Hispanic Festival.
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Accepted applicants must be present for the duration of the festival. Should a problem occur during the festival we require that all persons responsible for their organization is present.
Deposits will be reimbursed if all rules are followed. Allow up to 30 days after each festival.
The Hispanic Festival Inc. would like to thank you in advance for your participation and cooperation and we ask that if you have any questions, concerns or questions to please call (314) 837-6100 or email us at HispanicFest@aol.com.
Sincerely,
Hispanic Festival Inc. Committee
P.O. Box 764, Florissant, MO 63032 (314) 837-6100 www.HispanicFestivalSTL.com
